Time Saving Tips
Become a member of TranslationDirectory.com at just
$8 per month (paid per year)
cliché time is money, is the guidepost for most selling
professionals. Time is the one item you do not get to reinvent
or get back. Once it’s gone it’s gone. The reward for managing
your time is the enrichment of not only your professional
life, but also your personal life. And, good time management
also gets you closer to your goals. You must focus on your
highest priorities and consistently place them first. The
added benefit of a well-organized work schedule is the creation
of time for family, friends and the leisure activities that
rejuvenate and refresh you.
With only 24 hours in a day, how can all the calls, the
reports and the tasks get completed? Simply put, planning.
Planning is the most vital aspect of every professional
career. Business professionals particularly should plan
the order of their appointments so as not to retrace steps;
they should plan when to respond to e-mail. If possible,
they should plan where and when to visit clients so not
to spend too much time in the car.
Typically, most of us respond to what we believe are urgent
matters and forget to pre- plan and be proactive. They become
Emergency Medical Technicians for all incoming work. The
red light goes on and salespeople immediately scurry to
get that item completed immediately.
Proactive planning makes the day less daunting and helps
you get more accomplished in less time. If you respond to
all that comes in, you will never accomplish any of the
important items. Here are successful tips:
1. Grouping appointments either in the morning or in the
afternoon. Sporadically making appointments during the day
leaves little room for other things.
2. Replying to telephone calls and emails four to five times
per day rather than right away. Stop being reactive and
create proactive activities to make the day less intimidating.
3. Prioritizing your tasks using letters, numbers and color-coding.
Creating visuals and lists immediately connects you with
what must be done first. We will address this later in this
My program Pump Up Your Productivity™ contains a 12- step
formula for assistance with prioritization and planning.
Created here is the list of the top five.
1. Use a planner – Electronics and technology creates a
vast array of tools and gadgets to enable efficiency in
our day. The issue is that many people do not use them or
cannot utilize them during certain times, i.e. driving an
automobile or while shopping. With over 25 years in business
and several electronic tools at my disposal (Outlook and
an iPhone), I still use a paper planner. It is always at
my disposal and never needs to be rebooted because it crashed.
2. Work backward – Begin your days with what needs to be
accomplished on completion of the day. Begin the day with
the end in mind. Visualize what you need to do before the
sun runs out.
3. Minimize distractions – Forestall the interruptions.
Refrain from enabling others to distract your day. Stick
to your plan and get more done. Create a healthy selfishness
and learn to use the word NO!
4. Create routines – Regularity creates habit. Structure
the day around specific events or even specific clients
and neighbors. It is not customary to build a day reflecting
5. Do not dwell on unpleasant situations – We all castigate
ourselves. When things go awry we create self doubt and
intensify the experience. This throws us off from our tasks
and responsibilities. Learn to compartmentalize and move
There are numerous things you can do to simplify your life
and your practice. A best practice is prioritization. Many
professionals operate haphazardly, rushing from one issue
to another without a plan. Prioritizing your daily events
enables you to maximize your time, minimize the issues and
end the day happily.
I propose one of two options for you dependent on your personal
taste. The first emulates time-honored pundits. Prioritization
is about placing first things first. And the first step
is to obtain a planner or use some electronic device that
enables you to record important To Do items and appointments.
Recent surveys illustrate that over 45% of individuals miss
appointments or fail to accomplish imperative issues because
they fail to record them.
Once your begin to record your day, one of the most essential
elements is to record your lists of To Do’s. There are two
steps to this process. In a margin or on the events portion
of the planner list your items using an alphabetic code.
Simply write down or keypunch all the things you need to
do within the next week. Then begin to code the items using
an alphabetical symbol. To exemplify use an “A” for items
that need to be complete in the next 12 to 24 hours; use
a “B” for items that need to be complete in the next 24
to 48 hours and finally use a “C” for items that need to
be complete in the next 48 to 72 hours or personal items.
Now review your list again and be realistic. Not everything
in the list needs to be complete within 24 hours. Theoretically,
you should have no more than three to four items in each
of the respective alpha categories. Here are some additional
points to ponder for prioritization:
1. Get up early. The clichй of early to bed early to rise
is true: you get more done when lethargy is not prevalent
in your life.
2. Direct others to maintain your order. You are the master
of your fate and the more you delegate and control situations
the easier the day becomes.
3. Invest in things that assist you. Purchase planners,
cell phones, directories, computer equipment, etc. Being
frugal saves money but does not win you time.
4. Be selfish. Learn to say “No”. Be respectful and learn
to say no when possible. Affirming all that comes into your
day only throws you out of focus.
Creating change alters the comfort zone. However, when you
begin to make changes you begin to see the timesavings you
desire. You also eliminate stress. In the words of Mahatma
Gandhi, "Be the change you want to see."."
Drew Stevens PhD is known as the Sales Strategist.
Drew assists organizations to dramatically accelerate business
growth. He is the author of seven books including Split Second
Selling and Split Second Customer Service and Little Book
of Hope and is frequently called on the media for his expertise.
Get a FREE download Drew’s White Paper on Selling Effectiveness
or Business Building e-book at http://www.gettingtothefinishline.com
Published - October 2008
Submit your article!
Read more articles - free!
Read sense of life articles!
this article to your colleague!
more translation jobs? Click here!
agencies are welcome to register here - Free!
translators are welcome to register here - Free!
Please see some ads as well as other content from TranslationDirectory.com: