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Fun with OpenOffice.org: tips to optimize your office experience


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1) Squinting at the screen to figure out if you put an extra space between two words? Turn on View>Nonprinting Characters or hit Control+F10 to show spaces, carriage returns, indents, etc.

2) Tired of typing “lyophilization” over and over in your latest pharmaceutical document? Enable automatic word completion by choosing Tools>AutoCorrect/AutoFormat>Word Completion. The feature collects words that you frequently use and automatically completes them when you type the first three letters (for example, OO.o just did this with “frequently” when I typed “fre”). If you want to accept the auto-completion, you press Enter, if you don't want it, you keep typing. Training yourself to use this feature can save a lot of keystrokes for those with repetitive strain issues.

3) OO.o's Record Changes feature is compatible with MSWord's Track Changes but works a little differently. To turn on the change tracking feature, choose Edit>Changes>Record, and go ahead with your changes. To customize the settings such as how OO.o displays the changes, choose Tools>Options>Text Document>Changes. To insert a comment, click Edit>Changes>Comment. If you receive a document that has changes in it, select Edit>Changes>Accept or Reject, and up pops the dialog box to do so. The dialog box has some helpful features, including hierarchical display of items that have been changed by more than one author on a group project. By choosing Edit>Changes>Protect Records, you can also password-protect the ability to accept or reject changes to a document.

 

 

 


This article may be freely reproduced or redistributed
for non-commercial use with attribution to the author
Copyright 2005 by Corinne McKay

 









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