Fun with OpenOffice.org: tips to optimize your office experience
By
Corinne McKay
Freelance Writer and Translator
ATA-Certified for French to English Translation
corinne@translatewrite.com
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1) Squinting at the
screen to figure out if you put an extra space between
two words? Turn on View>Nonprinting Characters
or hit Control+F10 to show spaces, carriage returns,
indents, etc.
2) Tired of typing “lyophilization”
over and over in your latest pharmaceutical document?
Enable automatic word completion by choosing Tools>AutoCorrect/AutoFormat>Word
Completion. The feature collects words that you frequently
use and automatically completes them when you type
the first three letters (for example, OO.o just did
this with “frequently” when I typed “fre”). If you
want to accept the auto-completion, you press Enter,
if you don't want it, you keep typing. Training yourself
to use this feature can save a lot of keystrokes for
those with repetitive strain issues.
3) OO.o's Record Changes feature is
compatible with MSWord's Track Changes but works a
little differently. To turn on the change tracking
feature, choose Edit>Changes>Record, and go
ahead with your changes. To customize the settings
such as how OO.o displays the changes, choose Tools>Options>Text
Document>Changes. To insert a comment, click Edit>Changes>Comment.
If you receive a document that has changes in it,
select Edit>Changes>Accept or Reject, and up
pops the dialog box to do so. The dialog box has some
helpful features, including hierarchical display of
items that have been changed by more than one author
on a group project. By choosing Edit>Changes>Protect
Records, you can also password-protect the ability
to accept or reject changes to a document.
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